July 30, 2021

Turn Your Business Into An Efficiency Machine in Albuquerque: OpenText vs Azure Document Management Solutions

In the present competitive business landscape, any aspects where companies can increase efficiency and boost productivity levels must be the first to be addressed.

Document management may not be the first thing that comes to mind when you question yourself, “Where can we improve?”

However, document management is at the groundwork of your company and back-office workflows. Thus, it’s a great starting point for your digital transformation plan.

Filing cabinets and different tangible arrangements are inefficient and result in hindrances since key documents become hard to find and/or are frequently misplaced.

As a result, silos are formed, collaboration is impaired, and time is wasted on activities and processes that could be optimized.

Via document management software, you could establish a paperless, digital system where vital information is conveniently attainable and all parties, across teams, have access to the documents they require to be efficient.

Technology like optical character recognition (OCR) and robotic process automation (RPA) can remove the need for manual processing, storage, routing, and data entry.

Now, we’re going to share a couple of the most popular document management tools: OpenText and Microsoft Azure.

But before we get to our analysis, let's take a quick look at the key advantages of using document management solutions.

The Benefits of Document Management Software

Let’s examine a few of the benefits of document management platforms.

Reinforced Productivity and Efficiency

With standard, manual processes, your employees waste valued assets that could be better deployed to initiatives that accomplish development goals. Via an automated, optimized document management platform, these monotonous workflows are brought to an end.

Moreover, a document management solution is better at enforcing regulatory obligations than paper-based arrangements, which can soon become too difficult to regulate.

A Centralized Storage Facility

In a digitized setting, all of your records and confidential information can be maintained in a central, safeguarded file storage facility.

This allows preserving confidential information and forwarding records to the proper individuals when they are needed much simpler than in conventional tangible storage systems.

Via the use of a DMS inventory system, obtaining the needed records can be achieved in moments as opposed to a large amount of time wasted searching for tangible records.

On top of that, with a virtual storage platform, team members can collaborate and access documents on the road from their mobile devices.

Enhanced Data Protection

With greater innovation comes the obligation to ensure that any networks containing classified information are adequately protected.

OpenText and Microsoft Azure both supply security features such as access controls, two-factor authentication, and more.

These attributes can assist your business in strengthening its cybersecurity approach by affirming that only the appropriate personnel have access to confidential files and that each and every editing or accessing of sensitive data has an audit trail.

Lastly, in case of either a natural disaster or a protection incident, through a DMS solution, you can rest assured that your data has been backed up and is recoverable so that your company can proceed with its essential operations right away.

Optimal Regulatory Compliance

For businesses that compete in high-compliance fields, a document management platform can assist in implementing standards that are set forth to safeguard companies from cyber attacks and violations of their clients’ privacy rights.

OpenText vs Microsoft Azure Features and Pricing Analysis

	OpenText Documentum	Microsoft Azure
Pricing	By quote	By quote
Deployment	Cloud, SaaS, Web-Based	Cloud, SaaS, Web-Based
Support	Email Phone Chat	Email Phone
Training	In-person Online Documentation	In-person Online Documentation
Features	Access Controls Advanced File Versions Analytics Capture Collaboration Content management File Sharing Governance API Metadata Search Microsoft Office 365 Integration Records Management SAP Payment Automation Security, 2FA, SSO Workflow Automation	Access Controls Analytics Archiving Backups Cloud Storage Collaboration Data Mining File Sharing Governance Messaging Services Microsoft Office 365 Sharepoint Android and iOS Mobile Apps Network Security SAP Payment Automation Security, 2FA, SSO Version Control Workflow Automation

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that empowers businesses to gather, store, send, and track the complete lifecycle of their computerized records.

This supplies organizations with increased control over their data all while increasing synergy across sectors. It can be deployed on-premises or in the cloud.

OpenText Pros

Pricing can be steep but could be tailored for your specific needs.
For the ones in need of an end-to-end tool, Documentum is a powerful tool that can handle everything you need it to.
ApplicationXtender (AX) offers a scaled-down, build-as-you-go counterpart to the more costly Documentum tool.

OpenText Cons

The UI is relatively complicated to learn at first.
The platform demands regular upkeep and modifications as time goes by which could be expensive.
Depending on your license, you may be required to purchase additional functionality add-ons.

Microsoft Azure Overview

Microsoft Azure, in contrast to OpenText is a considerably broader cloud solution that provides a range of functions that facilitates the development, testing, and deploying applications. As a part of this extensive outline, this can include safeguarded document management and automation.

Azure Pros

The availability and reliability of industry giant, Microsoft and its 99.95% Uptime guarantees.
Unrivaled data protection allows you to satisfy many industry standard regulatory requirements.
Pay-as-you-go approach enables you to pick and choose which functionalities you need and even to add additional components as needed. This makes it an excellent option for a modest business, SMB, or perhaps an enterprise.

Azure Cons

Requires a great deal of upkeep, management, and supervision.
Higher licensing levels can become expensive.
To guarantee that Azure is performing optimally for your business, expert administrators are necessitated to appropriately configure the tool.

How Wave Can Be of Assistance in Implementing a Document Management Solution in Albuquerque

Though we can all agree that the ideal initial step in advancing your organization's competitiveness lies in improving and simplifying workflows, it is not as easy to agree on how to accomplish this.

To perform your strategic objectives, you will need the appropriate solutions stack that enhance your current systems and could be integrated simply.

We work with our clientele as partners. Working with the organization to evaluate the primary business model, methods, and arrangements so we can locate impasses and other sectors where improvements can be achieved easily and cost-efficiently.

To accomplish this, we utilize a mixed toolset that we base on your specific company needs and use them to automate your monotonous organizational processes around capturing, systematizing, and storing data.

This involves more than 60 industry-accepted ECM and DMS solutions that can assist in automating physical systems, improve sharing, organizing, and cooperation among departments, and guarantee that your colleagues can locate the data they need at any time, from anywhere.

Ready to learn more? Let’s arrange a time to chat.

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